This privacy notice explains how ‘Ivy Manchester Limited’ (Ivy) collect, store and process your information as the organisation behind the planning and coordination of LAUNCH events.
LAUNCH needs to gather and use certain information about individuals such as event attendees and contacts, employees and other people the organisation has a relationship with or may need to contact.
If you want to discuss it further, you can contact the Data Protection Lead:
Catherine Proudman (Central Support Team Leader) on 0161 434 5505 or at Ivy Church, 97 Barlow Moor Road, Didsbury, M20 2GP.
LAUNCH is committed to ensuring that the information you entrust us with is stored securely and treated with the utmost respect in compliance with all regulations.
How we Collect Personal Information
We collect personal information directly from you when sign up for our mailing list, attend an event (online or in person), join a network such as NewThing for ongoing training and support and when you donate.
We collect cookie information when you visit our website, you can find more details on cookies at the foot of this page.
We may collect data from 3rd parties, for instance if you sign up to donate to us via Just Giving, Stewardship, Stripe or register for newsletters through Mailchimp.
What Personal Information we Collect
If you are a church, community group or business that partner with us then we will collect the name and address of your organisation.
If you attend an event, conference or course and it is necessary to book a ticket or register your place, we will collect and store personal identifying information including your title, name and date of birth. We will also collect and store your address and contact details including email and telephone.
If you make a financial donation to Ivy, we will record the amount and your name. If you are regular giver we will also record whether you allow us to reclaim tax on your donation from HMRC through Gift Aid. We will collect and store personal identifying information including your title and name. We will also collect and store your address and contact details including email and telephone. This information is securely saved for six years for accounting and auditing purposes, and then securely destroyed if it is no longer being relied upon.
Why we Collect your Personal Information
If you enquire about partnership, event attendance or network participation then we use your information to process your application or gift, to contact you about upcoming events / training we think you would be a good match for and to keep you informed about our work. We keep a record of your volunteering activity and giving history so that we can thank you, as well as respond and support you as best as possible.
We will also use the information we collect for internal reporting, for instance the number of event attendees, church representation and geographic location. This is all aggregated information and therefore not identifying.
We collect cookie information when you visit our website to enable our website to function effectively, to improve your experience and to determine and improve the effectiveness of our website and marketing.
You may receive email, text and phone communications from us to share with your information about LAUNCH events, partner events, training opportunities and other materials. In May 2018 we contacted all our contacts to ask them to opt in to receive these communications and record their preferences. If you are receiving these and no longer with to do so then you can opt out by clicking ‘unsubscribe’ at the bottom of emails and following the instructions, or by contacting the office on 0161 434 5505.
Who we Share your Information with
We will not routinely share your information with any other parties. If we had a request, for instance to share a testimony / story to run a press release or share on social media, we would always contact you about this and give you the right to not be identified. If it is an enquiry about partnership at LAUNCH, your contact information will be shared securely through our central contact database ‘Church Suite’ or through a password protected spreadsheet, to the respective leader that would support your participation at LAUNCH as a partner or exhibitor.
Any reporting we do on attendee or volunteer demographics is all aggregated so as not to identify specific people. For example, we may refer to the number of attendees in a given event. None of these would identify you specifically.
Financial and donation information will occasionally be reviewed by accountants or auditors, and we will limit identifying information where possibly as all regular donors are identified by their unique IM number eg. IM 0001
We also use a small number of sub-contractors to assist with technical tasks such as graphic design, marketing and I.T. Contract arrangements such as Service Level Agreements are in place with any sub-contractors to ensure that any personal information is treated confidentially and kept secure.
All data is stored within UK based servers. Any personal data stored through a trusted third party such as MailChimp, is kept secure to a very high level and will be stored and backed up in servers based in the UK and USA.
How Long do we keep your Information
We will keep your information until you notify us or once we stop running LAUNCH events at which point your information will be securely deleted or destroyed. We will review this every three years with a complete church ‘data refresh/ census’, to ensure we are not keeping any personal information longer that we should.
There is a legal duty on Ivy to retain any financial information relating to donations for up to 6 years.
Your Information Rights and Choices
The law assures you of several rights:
You can request a copy of all the personal information we hold about you. You can do this by contacting the Data Protection Lead. We will respond to all requests within 30 days of receiving the written request.
You can have erroneous information corrected by contacting the Data Protection Lead.
You can request that we change your marketing preferences to ensure we don’t continue to send you unwanted email, post, or texts/calls.
Changes to the Privacy Notice
We will regularly review this notice as any of our activities, processes or national regulations change. If there is any significant change to the way we intend to handle your personal information, then we will contact you to inform you of this.
Here is a brief overview of the types of cookies we use:
Analytics – We use Google Analytics cookies collect information about how visitors use the website and help us to continually improve our content. For instance, which pages visitors go to most often and if they get error messages from web pages. These cookies don’t collect information that identifies you. All information these cookies collect is aggregated and therefore anonymous. We use this data to help us to understand: which pages people visit on the site, which internet browsers are being used, what is popular on our website, the user journey through the website. To opt out of being tracked by Google Analytics across all websites please click here. https://tools.google.com/dlpage/gaoptout
Cookies to Improve your Experience – we use a small number of cookies on our website to help you get the best experience. We also embed YouTube and Vimeo films on our website. We are unable to prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information for example, number of views, plays, loads etc.
How to Manage your Cookie Settings
It is possible to stop your browser and/or mobile device accepting cookies either generally or from specific websites. However, you may find that some aspects of our website stop working or work less well if you do this. For this reason, we do not recommend turning cookies off when using our website.
To manage your cookie settings, please refer to your browser software. For more information about cookies and how to delete them, visit www.allaboutcookies.org
Acceptance of Cookie Use
Last updated August 2021